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Full guide · 5 steps
Record and transcribe calls with Fireflies, pull out tasks with ChatGPT, keep them in a Notion database, block time with Reclaim, and share a 3-line recap in Slack.
Updated· By Mishal Brands Editorial
Fireflies' pricing page lists a free-forever plan with unlimited transcription, so the hardest part of this workflow costs $0.
Suggested workflow. These steps are a workflow for one person with off-the-shelf tools. We name tools as examples.
Connect your calendar to Fireflies so it joins your calls and writes the transcript.
Plan note: Free forever plan with unlimited transcription; storage is capped at 400 minutes per team. (per its official pricing page; check before you buy).
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Tell people the call is being recorded.
Our tool page: Fireflies.ai.
Paste the summary and ask: list every task with an owner and a due date, and flag anything unclear.
Plan note: Free plan for everyone. (per its official pricing page; check before you buy).
Ask it to quote the line each task came from.
Our tool page: ChatGPT.
Paste the list into a Notion task database with owner, due date and status columns.
Plan note: Trial of Notion AI on Free and Plus; full AI is paid. (per its official pricing page; check before you buy).
Notion's pricing page lists AI as a trial on Free and Plus.
Our tool page: Notion AI.
Add your tasks to Reclaim so it finds time on your calendar to do them.
Plan note: Free Lite plan with no end date for one user. (per its official pricing page; check before you buy).
Reclaim's free Lite plan covers one user.
Our tool page: Reclaim.ai.
Post a 3-line recap in Slack: decisions, tasks with owners, next meeting.
Plan note: Slack Free is $0, free forever, with 90 days of message history and up to 10 apps. (per its official pricing page; check before you buy).
Tag owners so nobody misses their task.
Our tool page: Slack.
Browse by category: All 153 Business and productivity tools. Every tool page lists the vendor’s own price and the date we checked it.
This guide is written by Mishal Brands Editorial. Plan details come from each vendor's official pricing page as listed on our tool pages. Where we are in an affiliate program, the link is marked and disclosed.
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