List Guide
10 AI tools for meetings and notes
Stop typing while people talk. Each tool below records, writes up, searches or shares what happened in the meeting.
01
Fireflies.ai → Records, transcribes and summarizes your calls.
Connect your calendar so it joins scheduled meetings, then read the summary before you share it.
Free to start: Free forever plan with unlimited transcription; storage is capped at 400 minutes per team. (checked Oct 16, 2026)
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02
Fathom → Writes the recap for every video call automatically.
Set it to record by default, and check the decisions and owners in each summary before it goes out.
Free to start: Free forever plan with unlimited recordings and transcription; advanced AI summaries on the first 5 calls renew each month. (checked Oct 20, 2026)
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03
Otter.ai → Transcribes conversations live while they happen.
Open the live transcript during the call so you can mark the moments you will need later.
Free to start: Basic is free forever with 300 transcription minutes that renew each month (30 minutes per conversation). (checked Oct 22, 2026)
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04
Notion AI → Keeps meeting notes inside the docs your team already uses.
Start the notes on the project page so the summary lands next to the work it is about.
Free to start: Trial of Notion AI on Free and Plus; full AI is paid. (checked Oct 13, 2026)
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05
ChatGPT → Turns a transcript into a follow-up email and task list.
Paste the transcript and ask for owners and due dates as a list, then confirm each one.
Free to start: Free plan for everyone. (checked Oct 13, 2026)
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06
Claude → Summarizes long transcripts and series of calls.
Give it several transcripts at once and ask what changed between them.
Free to start: Free plan. (checked Oct 15, 2026)
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07
Gemini → Works with notes inside Google apps like Docs and Gmail.
Ask it to draft the follow-up in Gmail from the notes doc.
Free to start: Free with a Google Account. (checked Oct 14, 2026)
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08
Descript → Edits a recorded meeting into a shareable clip or replay.
Cut the transcript down to the decision part and export just that.
Free to start: Free plan with 60 media minutes that renew every month. (checked Oct 16, 2026)
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09
Perplexity → Researches a client or topic before the meeting, with sources.
Ask for a short brief and open the cited sources before you rely on it.
Free to start: Free plan. (checked Oct 13, 2026)
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10
Zapier → Sends meeting notes and action items to your other apps.
One Zap: a new summary creates tasks in your project tool. Test it on one meeting.
Free to start: Free plan, 100 tasks a month. (checked Oct 13, 2026)
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Product details, plans and pricing
The jobs come first. Below are free-plan facts and the lowest listed paid price from each official pricing page, with the date we checked. Vendors change plans, so confirm on the official page before you buy.
| # | Tool | Free to start | Paid plans from | Checked | Link |
|---|---|---|---|---|---|
| 01 | Fireflies.ai | Free forever plan with unlimited transcription; storage is capped at 400 minutes per team. | $10/seat/mo billed yearly | Oct 16, 2026 | Official pricing Not affiliate |
| 02 | Fathom | Free forever plan with unlimited recordings and transcription; advanced AI summaries on the first 5 calls renew each month. | $15/user/mo billed annually | Oct 20, 2026 | Official pricing Not affiliate |
| 03 | Otter.ai | Basic is free forever with 300 transcription minutes that renew each month (30 minutes per conversation). | $8.33/user/mo billed annually | Oct 22, 2026 | Official pricing Not affiliate |
| 04 | Notion AI | Trial of Notion AI on Free and Plus; full AI is paid. | $20/member/mo (AI on Business) | Oct 13, 2026 | Official pricing Not affiliate |
| 05 | ChatGPT | Free plan for everyone. | $8/mo | Oct 13, 2026 | Official pricing Not affiliate |
| 06 | Claude | Free plan. | $17/mo billed yearly | Oct 15, 2026 | Official pricing Not affiliate |
| 07 | Gemini | Free with a Google Account. | $4.99/mo | Oct 14, 2026 | Official pricing Not affiliate |
| 08 | Descript | Free plan with 60 media minutes that renew every month. | $16/person/mo | Oct 16, 2026 | Official pricing Not affiliate |
| 09 | Perplexity | Free plan. | $17/mo billed yearly | Oct 13, 2026 | Official pricing Not affiliate |
| 10 | Zapier | Free plan, 100 tasks a month. | $19.99/mo | Oct 13, 2026 | Official pricing Not affiliate |
Written by Mishal Brands Editorial. Facts come from official vendor pages; we do not publish ratings from users or invented results.